Meta

Administrative Specialist

Remote · remote · full_time

About the job

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Responsibilities

  • Provide remote high-volume calendaring, travel, and expense support
  • Provide Administrative services during designated support hours
  • Manage complex calendars for multiple clients
  • Schedule internal and external meetings for multiple clients
  • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
  • Learn and utilize internal and external tools to provide calendar support
  • Establish ongoing relationship and communications with clients to learn business priorities and apply to support
  • Partner with clients and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to clients
  • Coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Maintain program scope of support within agreed-upon service level agreements
  • Educate and inform clients on program goals, scope and service level agreements
  • Draft and send communications to clients about transitions or changes in support
  • Provide coverage support for Admin Specialist colleagues
  • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

    • Minimum Qualifications

  • 3+ years of relevant high-volume coordination experience
  • 3+ years of relevant experience providing administrative support to 2 or more executives
  • 3+ years of relevant experience managing calendars for 2 or more executives
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office, Google Suite, Concur or similar programs
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

    • Preferred Qualifications

  • Experience supporting 3+ or more executives simultaneously
  • 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
  • 3+ years of experience managing expense reports
  • Experience building relationships across a larger company
  • Demonstrated customer focus, preferably in a customer service or front of house environment
  • Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
  • Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
  • Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)